Managing Categories during e-mail exchanges
Verified with Microsoft 365/Office 5568.1000 — updated on September 4, 2026
Supported on: At least Windows Server 2008 R2 or Windows 7
Path in the GPO console
User Configuration\Administrative Templates\Microsoft Outlook 2016\Miscellaneous Description
By default, categories on incoming e-mail are removed, and categories are removed when replying to or forwarding an e-mail. This setting allows you to control how categories are shared as users exchange e-mail messages. You can specify that categories are not removed for users' incoming e-mail. You can also specify that e-mail messages that users reply to or forward retain the categories on the original message.
Registry
HKCU
software\policies\microsoft\office\16.0\outlook\preferences Export Builder
BETAConfigure the state, scope and options, then generate .reg, PowerShell, Intune and SCCM outputs — or add the setting to a multi-setting collection.
These exports write the registry — this is not a managed GPO. ⓘ
.reg file
Windows Registry Editor Version 5.00
; Exported from gporais.com
; Policy: Managing Categories during e-mail exchanges
; State: Enabled
; Supported on: At least Windows Server 2008 R2 or Windows 7
[HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\outlook\preferences]
"msoridolacceptcategories"=dword:00000000
"sendpersonalcategories"=dword:00000000More formats (PowerShell, Intune, SCCM)
PowerShell
# Exported from gporais.com
# Policy: Managing Categories during e-mail exchanges
# State: Enabled
# Supported on: At least Windows Server 2008 R2 or Windows 7
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
$path = 'HKCU:\software\policies\microsoft\office\16.0\outlook\preferences'
New-Item -Path $path -Force | Out-Null
Set-ItemProperty -Path $path -Name 'msoridolacceptcategories' -Value 0 -Type DWord
Set-ItemProperty -Path $path -Name 'sendpersonalcategories' -Value 0 -Type DWordIntune XML
No direct Policy CSP / OMA-URI mapping for this policy. Use the Intune Remediation tab, or ingest the ADMX in Intune.Intune Remediation
# === Detection script ===
# Exported from gporais.com
# Policy: Managing Categories during e-mail exchanges
# State: Enabled
# Supported on: At least Windows Server 2008 R2 or Windows 7
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
function Test-RegistryValue {
param(
[Parameter(Mandatory = $true)][string]$Path,
[Parameter(Mandatory = $true)][string]$Name,
[object]$Expected,
[ValidateSet('String', 'DWord', 'MultiString')][string]$Kind = 'String',
[switch]$Absent
)
try {
$item = Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction Stop
} catch {
return $Absent.IsPresent
}
if ($Absent.IsPresent) { return $false }
$actual = $item.$Name
if ($Kind -eq 'DWord') { return ([int64]$actual) -eq ([int64]$Expected) }
if ($Kind -eq 'MultiString') {
$actualValues = @($actual)
$expectedValues = @($Expected)
if ($actualValues.Count -ne $expectedValues.Count) { return $false }
for ($i = 0; $i -lt $expectedValues.Count; $i++) {
if ([string]$actualValues[$i] -ne [string]$expectedValues[$i]) { return $false }
}
return $true
}
return [string]$actual -eq [string]$Expected
}
$checks = @(
(Test-RegistryValue -Path 'HKCU:\software\policies\microsoft\office\16.0\outlook\preferences' -Name 'msoridolacceptcategories' -Expected 0 -Kind DWord)
(Test-RegistryValue -Path 'HKCU:\software\policies\microsoft\office\16.0\outlook\preferences' -Name 'sendpersonalcategories' -Expected 0 -Kind DWord)
)
if ($checks -notcontains $false) {
Write-Output 'Compliant'
exit 0
}
Write-Output 'Non-compliant'
exit 1
# === Remediation script ===
# Exported from gporais.com
# Policy: Managing Categories during e-mail exchanges
# State: Enabled
# Supported on: At least Windows Server 2008 R2 or Windows 7
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
$path = 'HKCU:\software\policies\microsoft\office\16.0\outlook\preferences'
New-Item -Path $path -Force | Out-Null
Set-ItemProperty -Path $path -Name 'msoridolacceptcategories' -Value 0 -Type DWord
Set-ItemProperty -Path $path -Name 'sendpersonalcategories' -Value 0 -Type DWordSCCM scripts
# Exported from gporais.com
# Policy: Managing Categories during e-mail exchanges
# State: Enabled
# Supported on: At least Windows Server 2008 R2 or Windows 7
# SCCM Configuration Item guidance:
# Create a Configuration Item of type "Setting: Script".
# Discovery script: use the Detection script below.
# Remediation script: use the Remediation script below.
# Compliance rule: the Discovery script output equals 'Compliant'.
# === Detection script ===
# Exported from gporais.com
# Policy: Managing Categories during e-mail exchanges
# State: Enabled
# Supported on: At least Windows Server 2008 R2 or Windows 7
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
function Test-RegistryValue {
param(
[Parameter(Mandatory = $true)][string]$Path,
[Parameter(Mandatory = $true)][string]$Name,
[object]$Expected,
[ValidateSet('String', 'DWord', 'MultiString')][string]$Kind = 'String',
[switch]$Absent
)
try {
$item = Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction Stop
} catch {
return $Absent.IsPresent
}
if ($Absent.IsPresent) { return $false }
$actual = $item.$Name
if ($Kind -eq 'DWord') { return ([int64]$actual) -eq ([int64]$Expected) }
if ($Kind -eq 'MultiString') {
$actualValues = @($actual)
$expectedValues = @($Expected)
if ($actualValues.Count -ne $expectedValues.Count) { return $false }
for ($i = 0; $i -lt $expectedValues.Count; $i++) {
if ([string]$actualValues[$i] -ne [string]$expectedValues[$i]) { return $false }
}
return $true
}
return [string]$actual -eq [string]$Expected
}
$checks = @(
(Test-RegistryValue -Path 'HKCU:\software\policies\microsoft\office\16.0\outlook\preferences' -Name 'msoridolacceptcategories' -Expected 0 -Kind DWord)
(Test-RegistryValue -Path 'HKCU:\software\policies\microsoft\office\16.0\outlook\preferences' -Name 'sendpersonalcategories' -Expected 0 -Kind DWord)
)
if ($checks -notcontains $false) {
Write-Output 'Compliant'
exit 0
}
Write-Output 'Non-compliant'
exit 1
# === Remediation script ===
# Exported from gporais.com
# Policy: Managing Categories during e-mail exchanges
# State: Enabled
# Supported on: At least Windows Server 2008 R2 or Windows 7
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
$path = 'HKCU:\software\policies\microsoft\office\16.0\outlook\preferences'
New-Item -Path $path -Force | Out-Null
Set-ItemProperty -Path $path -Name 'msoridolacceptcategories' -Value 0 -Type DWord
Set-ItemProperty -Path $path -Name 'sendpersonalcategories' -Value 0 -Type DWordBuilding a multi-setting collection? Add this setting and generate combined .reg / PowerShell / GPO scripts.