Automatically generate alternative text (alt text) for pictures
Verified with Microsoft 365/Office 5568.1000 — updated on September 4, 2026
Supported on: At least Windows Server 2016, Windows 10
Path in the GPO console
User Configuration\Administrative Templates\Microsoft Office 2016\Services Description
This policy setting controls whether alternative text (alt text) is generated automatically for pictures in Word, PowerPoint, and Outlook. This policy setting is related to the "Automatically generate alt text for me" check box under File > Options > Ease of Access > Automatic Alt Text. If you enable this policy setting, alt text will be generated automatically for pictures. The "Automatically generate alt text for me" check box will be selected and users won't be able to clear the check box. If you disable this policy setting, alt text won't be generated automatically for pictures. The "Automatically generate alt text for me" check box won't be selected and users won't be able to select the check box. If you don't configure this policy setting, alt text will be generated automatically for pictures. But, users will be able to clear the "Automatically generate alt text for me" check box.
Registry
software\policies\microsoft\office\16.0\common\options Value name: officeenableautoalttext
Enabled: officeenableautoalttext = 1
Disabled: officeenableautoalttext = 0
Export Builder
BETAConfigure the state, scope and options, then generate .reg, PowerShell, Intune and SCCM outputs — or add the setting to a multi-setting collection.
These exports write the registry — this is not a managed GPO. ⓘ
.reg file
Windows Registry Editor Version 5.00
; Exported from gporais.com
; Policy: Automatically generate alternative text (alt text) for pictures
; State: Enabled
; Supported on: At least Windows Server 2016, Windows 10
[HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\common\options]
"officeenableautoalttext"=dword:00000001More formats (PowerShell, Intune, SCCM)
PowerShell
# Exported from gporais.com
# Policy: Automatically generate alternative text (alt text) for pictures
# State: Enabled
# Supported on: At least Windows Server 2016, Windows 10
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
$path = 'HKCU:\software\policies\microsoft\office\16.0\common\options'
New-Item -Path $path -Force | Out-Null
Set-ItemProperty -Path $path -Name 'officeenableautoalttext' -Value 1 -Type DWordIntune XML
No direct Policy CSP / OMA-URI mapping for this policy. Use the Intune Remediation tab, or ingest the ADMX in Intune.Intune Remediation
# === Detection script ===
# Exported from gporais.com
# Policy: Automatically generate alternative text (alt text) for pictures
# State: Enabled
# Supported on: At least Windows Server 2016, Windows 10
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
function Test-RegistryValue {
param(
[Parameter(Mandatory = $true)][string]$Path,
[Parameter(Mandatory = $true)][string]$Name,
[object]$Expected,
[ValidateSet('String', 'DWord', 'MultiString')][string]$Kind = 'String',
[switch]$Absent
)
try {
$item = Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction Stop
} catch {
return $Absent.IsPresent
}
if ($Absent.IsPresent) { return $false }
$actual = $item.$Name
if ($Kind -eq 'DWord') { return ([int64]$actual) -eq ([int64]$Expected) }
if ($Kind -eq 'MultiString') {
$actualValues = @($actual)
$expectedValues = @($Expected)
if ($actualValues.Count -ne $expectedValues.Count) { return $false }
for ($i = 0; $i -lt $expectedValues.Count; $i++) {
if ([string]$actualValues[$i] -ne [string]$expectedValues[$i]) { return $false }
}
return $true
}
return [string]$actual -eq [string]$Expected
}
$checks = @(
(Test-RegistryValue -Path 'HKCU:\software\policies\microsoft\office\16.0\common\options' -Name 'officeenableautoalttext' -Expected 1 -Kind DWord)
)
if ($checks -notcontains $false) {
Write-Output 'Compliant'
exit 0
}
Write-Output 'Non-compliant'
exit 1
# === Remediation script ===
# Exported from gporais.com
# Policy: Automatically generate alternative text (alt text) for pictures
# State: Enabled
# Supported on: At least Windows Server 2016, Windows 10
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
$path = 'HKCU:\software\policies\microsoft\office\16.0\common\options'
New-Item -Path $path -Force | Out-Null
Set-ItemProperty -Path $path -Name 'officeenableautoalttext' -Value 1 -Type DWordSCCM scripts
# Exported from gporais.com
# Policy: Automatically generate alternative text (alt text) for pictures
# State: Enabled
# Supported on: At least Windows Server 2016, Windows 10
# SCCM Configuration Item guidance:
# Create a Configuration Item of type "Setting: Script".
# Discovery script: use the Detection script below.
# Remediation script: use the Remediation script below.
# Compliance rule: the Discovery script output equals 'Compliant'.
# === Detection script ===
# Exported from gporais.com
# Policy: Automatically generate alternative text (alt text) for pictures
# State: Enabled
# Supported on: At least Windows Server 2016, Windows 10
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
function Test-RegistryValue {
param(
[Parameter(Mandatory = $true)][string]$Path,
[Parameter(Mandatory = $true)][string]$Name,
[object]$Expected,
[ValidateSet('String', 'DWord', 'MultiString')][string]$Kind = 'String',
[switch]$Absent
)
try {
$item = Get-ItemProperty -LiteralPath $Path -Name $Name -ErrorAction Stop
} catch {
return $Absent.IsPresent
}
if ($Absent.IsPresent) { return $false }
$actual = $item.$Name
if ($Kind -eq 'DWord') { return ([int64]$actual) -eq ([int64]$Expected) }
if ($Kind -eq 'MultiString') {
$actualValues = @($actual)
$expectedValues = @($Expected)
if ($actualValues.Count -ne $expectedValues.Count) { return $false }
for ($i = 0; $i -lt $expectedValues.Count; $i++) {
if ([string]$actualValues[$i] -ne [string]$expectedValues[$i]) { return $false }
}
return $true
}
return [string]$actual -eq [string]$Expected
}
$checks = @(
(Test-RegistryValue -Path 'HKCU:\software\policies\microsoft\office\16.0\common\options' -Name 'officeenableautoalttext' -Expected 1 -Kind DWord)
)
if ($checks -notcontains $false) {
Write-Output 'Compliant'
exit 0
}
Write-Output 'Non-compliant'
exit 1
# === Remediation script ===
# Exported from gporais.com
# Policy: Automatically generate alternative text (alt text) for pictures
# State: Enabled
# Supported on: At least Windows Server 2016, Windows 10
# Warning: In SYSTEM context (the Intune default), HKCU targets the SYSTEM profile. Run this script using the logged-on credentials.
$path = 'HKCU:\software\policies\microsoft\office\16.0\common\options'
New-Item -Path $path -Force | Out-Null
Set-ItemProperty -Path $path -Name 'officeenableautoalttext' -Value 1 -Type DWordBuilding a multi-setting collection? Add this setting and generate combined .reg / PowerShell / GPO scripts.